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Ideal Year of Scouting Planning Guide

The 2016-2017 Ideal Year of Scouting Planning Guide is a step-by-step guide to planning a Scouting year that is fun and well funded for your Scouts. This year we have Cub Scout & Boy Scout specific guides. download your guides below:

Cub Scout Ideal Year of Scouting Guide

Boy Scout & Venture Crew Ideal Year of Scouting Guide

March 2016-May 2017 Council-District Calendar


Visit the National Journey to Excellence websiteExternal Link

Your Journey to Excellence Starts with Your Ideal Year of Scouting (IYOS)
The units that plan, promote and execute their Ideal Year of Scouting, offer unparalleled experiences for more youth, and are recognized in the Journey to Excellence program.

What is an Ideal Year of Scouting? It's a method of planning, for your unit to do all the Scouting programs and activities you would like to do, with little or no cost to your families. The Ideal Year of Scouting Planning Guides are an important tool in this planning process and it helps unit leaders develop their plan for delivering a quality Scouting program to the youth in the Overland Trails Council.

What are the components of the Ideal Year of Scouting Process? What's in it for your Unit? Click on the "Read more" to learn how planning your ideal year, can help your leaders and Scouts, stay in Scouting.

Journey to Excellence Recognition Program
The Journey to Excellence (JTE)External Link is a tool used to measure the quality of the Scouting program in our Council. A unit that plans their Ideal Year of Scouting, based on goals and standards set forth in the Journey to Excellence program can be confident they're delivering a quality program, supported by a healthy unit with trained leaders.


Keys to JTE

  • The JTE is a set of criteria, or a checklist, that your unit uses to plan the Ideal Year of Scouting.  
  • As leaders in the Overland Trails Council it is important to promote IYOS as a plan which assists all units in achieving their JTE goals.
  • The JTE is tested and it works - keeping kids in Scouting longer, thus keeping parents involved longer, which means less work for you!
  • Using this planning mechanism, the unit will save money, so they don't have to ask the parents for it! The less money that parents have to spend out of their pocket, the better.

How to stay on the Journey to Excellence

  • We all need to live and breathe the JTE. It makes Scouting stronger.
  • Every time we are working on a Scouting project, activity, meeting, etc. we need to think back about how it relates to the JTE.
  • This is important. We want you on board and we want you to be dedicated to The Journey as much as we are. You are an essential part of the council and can help us have the strongest Scouting program ever!

More About JTE

  • The Ideal Year of Scouting will frequently be mentioned alongside The Journey to ExcellenceExternal Link, and this is why: the Ideal Year of Scouting is the method to achieve the goal. The Ideal Year of Scouting is planning and The Journey to Excellence is implementing.

Cub Scouts                                                                                                                                    


2016 Journey to Excellence Pack Performance Form

Pack Annual Program Planning PowerPointExternal Link

Ways to Involve Parents in Their Pack

Cub Scout Pack Adult Participation Form – “100 Points”

Family Talent Survey Sheet

Pack Leadership and Membership Inventory

Selecting Cub Scout Leaders

Pack Leader Succession Plan – 2016 through 2017

 Pack Newsletter TemplateExternal Link

Age Appropriate Guidelines for Scouting Activities

Cub Scout Den Meeting Program – Use this form to plan your meetings

Ideal Year of Scouting Budget Worksheet and Other ResourcesExternal Link

Accident Report Form – Use to report accidents

Youth Protection Information Sheet - Child abuse reporting procedures

Fiscal Policies and Procedures for BSA Units

Unit Account Authorization Signature Form – Scout Office Unit Accounts 

2016 Popcorn Packet (Available late summer 2016)

Council and District Operations

2015 Council & District Growth Plan Workbook

The Council - This guidebook explains how the local council functions to carry out the purpose of the BSA, with recommendations for membership, finance, program, and unit service.

The District - This wide-ranging overview provides information on how the district carries out the operational mission of the council.

Self Evaluation Guide for Successful District Operations 

 A Guide for Volunteers on Good Volunteer-Professional Relationships

Handbook for District Operations


A Plan for Functioning Districts - This diagram illustrates the cycle of responsibilities for the district

Advancement Committee: Policies-  and Procedures

Commissioner Fieldbook for Unit Service - This is a book for unit commissioners and for those who coach and guide unit commissioners.

Commissioner Helps for Packs, Troops and Crews - The main responsibility of a commissioner is to keep Scouting units alive, healthy, happy, and reregistered on time. This booklet helps the new commissioner deal with problems related to the units he or she has been assigned

Council and District Plan Book - Good planning is as indispensable to Scouting as it is to any business or other important undertaking. The Council and District Plan Book helps council and district officers define functions, responsibilities, and objectives.

Council Nominating Committee Worksheet - The local council nominating committee has the important responsibility of selecting a slate of council leaders who will be responsible for achieving the council objectives and by so doing increase the effectiveness of Scouting.

District Nominating Committee Worksheet - A district committee is responsible for increasing the effectiveness of Scouting throughout a district through the achievement of district goals. Thus, the task of the district nominating committee selecting a slate of competent officers and members at large for the next year is an extremely important one.

Selecting District People - This book is designed to help key district leaders determine the number of people needed to operate an effective district, and then to locate, select, and recruit them.

Direct Support Items - A quick-reference list of District support items available online and in hard copy.

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