Overland Trails Council, Boy Scouts of America > Event Guides > MBU Leader Guide 2024

MBU Leader Guide 2024

The Basics

Who: All youth ages 11-17 who are members of a Scouts BSA Troop.

When: Friday, July 26, 2024 at 11:00 AM to Sunday, July 28, 2024 at 12:00 PM (CDT)

Where: Stuhr Museum, 3133 W Highway 34, Grand Island, NE 68801 — Friday check-in is at Central Community College, 3134 W Highway 34, Grand Island, NE 68801 (enter through 500 wing)

Fees

 
 Early Bird
Until May 5		 Regular
May 6-June16		 Late
After June 16
Youth
$125
$150
$200
 Adult $50
$75
 $75

T-Shirts

T-shirts are included in the Early Bird registration cost. After the early bird, a t-shirt is not included.

How to Register

  1. One person from each unit should be in charge of registering the unit for MBU.
  2. Go to https://scoutingevent.com/322-74133
  3. Click the green Register button at the right.
  4. Click Log In to log in to the system. If you do not have an account, you can Continue as Guest.
  5. Select the number of youth and adults. Click Register when finished. Remember, it’s easier to add attendees later than it is to remove attendees. If you aren’t sure whether a youth or adult is going to MBU, it’s better to wait until he or she is sure before adding him or her to the registration.
  6. Click on the red Update Information button to update your contact information for the registration.
  7. Once done, update the information for each participant. If logged in, use the Autofill button on each participant to pull from the unit roster. If using Autofill, you will still have to click on the Update Information button for each participant to fill in specifics such as t-shirt size and any dietary restrictions or medical conditions. You will also choose classes for each participant at this time. You can always come back to the registration to add or change classes.
  8. When finished, click on the Check Out tab at the top to make a payment and check-out.
  9. Save your confirmation email, it is the easiest way to get back to the registration to make changes, add participants, or sign up for or change classes.

Financial Assistance

We don’t want any youth to miss out on an event due to inability to pay. We have financial assitance available to help offset the cost of this event. You must fill out an application PRIOR to registering for the event. The name in the application must match the participant name in the registration.

Click here to apply for financial assistance

Arrival and Check-In Procedures

We want to make your check-in process as quick and easy as possible.

  1. Park your vehicle(s) in the east end of the Central Community College (CCC) parking lot and send one leader into the 500 wing where you will go over or turn in the following:
    1. Roster and payment status
    2. Class schedules for each Scout
    3. Health forms for each Scout and leader.
  2. After check-in at CCC, drive your gear over to the campground in the north end of Stuhr Museum.
  3. You will be greeted by a staff member and shown to your campsite. You will be allowed to take vehicles and trailers into the campground to unload gear.
  4. After unloading your gear, all trailers must be parked at the north end of the campground and all vehicles must be parked around the north end of the circle drive to the south of the campsite.

Check-Out Procedures

  1. Take your completed evaluation to the HQ Building at the east end of the campground.
  2. Receive your patches and health forms.
  3. Have a safe trip home!

Adult Leaders

Two registered adult leaders 21 years of age or over are required at all Scouting activities, including all meetings. There must be a registered female adult leader 21 years of age or over in every unit serving females. A registered female adult leader 21 years of age or over must be present for any activity involving female youth or female adult program participants.  

Notwithstanding the minimum leader requirements, age and program-appropriate supervision must always be provided.  

All adults staying overnight in connection with a Scouting activity must be currently registered as an adult volunteer or an adult program participant.  Adult volunteers must register in the position(s) they are serving in. Registration as a merit badge counselor position does not meet this requirement. See FAQ for list of approved adult registration fee required positions.

Refunds

Refunds will be given for registrations canceled prior to the beginning of the event. Contact the Grand Island Service Center to request a refund.

Packing List

Participant Packing Checklist

  • Annual Health and Medical Record
  • Water Bottle
  • Medications with directions
  • Duffel bag or pack
  • Appropriate swimsuit
  • Towels
  • Official BSA Uniform
  • Sturdy shoes/boots
  • Raincoat or poncho
  • Sweatshirt or jacket
  • Sunscreen
  • T-shirts
  • Long pants
  • Shorts
  • Underwear
  • Socks
  • Toothbrush & toothpaste
  • Hairbrush or comb
  • Flashlight & batteries
  • Insect repellent
  • Pocket knife (must have Totin’ Chip or Whittling Chip to use)
  • Personal first aid kit
  • Sleeping bag or sheets & blankets
  • Pillow
  • Pajamas
  • Wristwatch
  • Camp stool/chair
  • Merit Badge pamphlets
  • Writing & drawing materials
  • Scout Handbook
  • Spending money
  • Camera
  • Items prohibited are firearms and ammunition, fireworks, alcoholic beverages, illicit drugs, pornography, and laser pointers.
  • Items not recommended are electronic devices (such as Nintendo DS, iPods, radios, cell phones), items of value, and extra food that might attract animals.
  • Campers should mark all clothing and equipment with their names.
  • A Scout is welcome in any Scout camp, whether or not he owns a Scout uniform.

Unit Equipment Checklist

  • Tents
  • Lawn chairs for leaders
  • Campsite games such as glow-in-the-dark frisbees, whiffle ball, etc.
  • Unit first aid kit
  • Duct tape
  • Binder twine or rope
  • Citronella candle
  • Lantern
  • Flags—American and unit

Annual Health and Medical Record

Please fill out Parts A and B of the Annual Health and Medical Record FULLY and include a copy of the health insurance card. Improperly completed forms and missing health insurance cards are the most common problem at check-in.

The Annual Health and Medical Record can be downloaded from the following website: https://www.scouting.org/health-and-safety/ahmr/

For both youth and adults attending MBU, Parts A and B of the Annual Health and Medical Record are required. From the website mentioned above, click on the blue “Download” button to the right of the “All Scouting Events” heading. Remember that you need to include a copy of front and back of the participant’s health insurance card.

Common Problems

Common problems found at check-in are listed below. Please look through the Annual Health and Medical Records for your unit and make sure that they are complete.

  • Copy of insurance card not present
  • No parent signature on page 1 for a minor participant
  • Participant restrictions not listed on page one or “None” box not checked
  • Pertinent health history not disclosed on the Health History section on page 2
  • Allergies not listed on page 3
  • Medications not listed on page 3
  • Permission section for non-prescription medications not filled out or signed on page 3
  • Immunization section not filled out on page 3

Food Service

All meals will be provided on-site beginning with supper on Friday and ending with breakfast on Sunday.

Facility and Campsite Policies

  • No open flames of any kind permitted in campsite.